DRAGONSIGNUP | TEAM MESSAGES

Replace all bracketed fields before sending. These are manual templates; no messages have been sent.

INVITE YOUR WINTER GROUP
Send in Heylo after your first workouts are posted and tested.

Hi [CREW NAME]! Starting [HANDOVER DATE], we’re trying DragonSignUp for our winter workout signups. Please join by [JOIN BY DATE]:

[CREW INVITE LINK]

We’re starting with the smaller winter group so we can try it before spring. Open the link, create an account or sign in, and sign up for your next workout. If you’ve already been added, use the email your captain has for you.

Each date needs its own signup. If a session is full, join its waitlist. A promotion automatically gives you a spot; cancel promptly if you can’t attend.

For the winter sessions listed in DragonSignUp, use it for signups and cancellations from [HANDOVER DATE]. We’ll keep [CREW CHAT / CHANNEL] for conversation and urgent updates. Please enter your response again in DragonSignUp for any session that has moved from Heylo.

Paddlers don’t pay. Need help? Contact [CAPTAIN NAME AND CONTACT].

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REMIND ANYONE WHO HAS NOT JOINED
Send privately after 2-3 days; omit people who have already finished.

Hi! A quick reminder to join [CREW NAME] on DragonSignUp by [JOIN BY DATE]:

[CREW INVITE LINK]

Once you’re in, please complete your paddling profile and sign up for your next winter workout. If you already joined but can’t see the crew, check that you used the same email your captain has for you.

Reply if you’d like help. We can walk through it together.
[CAPTAIN NAME AND CONTACT]

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BEFORE YOUR FIRST WINTER WORKOUT
Send once before the first winter session.

Hi [CREW NAME]! Before your winter workout, open the DragonSignUp event and check whether you’re confirmed or waitlisted. Read the arrival time, location, equipment notes, and what to bring.

If plans change, cancel your signup in DragonSignUp or choose “Give up my spot” in the day-before check-in. Updating an old Heylo RSVP or posting in chat won’t release your DragonSignUp spot.

Waitlist promotions automatically give you a spot. Watch your email, or turn on optional waitlist texts in your profile. If you can’t attend after being promoted, cancel promptly.

Questions or trouble signing in? Contact [CAPTAIN NAME AND CONTACT].

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HELP SOMEONE WHO IS STUCK
Send privately, without asking for passwords or sign-in links.

Hi! Let’s get you into [CREW NAME]. Open our current invite link: [CREW INVITE LINK]

If you were added to the roster already, use the email your captain has for you and finish the account setup email. If you’ve forgotten your password, use password reset or “Email me a sign-in link” on the sign-in page.

Tell me which step is stopping you and what the error says. Please don’t send your password or sign-in link.
[CAPTAIN NAME AND CONTACT]

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CHECK IN AFTER TWO WINTER SESSIONS
Send after the group has tried two sessions.

Hi [CREW NAME]! Thanks for trying DragonSignUp for our winter workouts. Could you let [CAPTAIN NAME AND CONTACT] know:

1. Was joining and signing up straightforward?
2. Was it clear which app to use for signups and which to use for chat?
3. What would make this easier before spring?

Please check the next workout dates too; each date needs its own signup. We’ll use your feedback to decide how to use DragonSignUp for the spring crew.

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